Eclipse Integrated Systems Blog

Eclipse Integrated Systems has been serving the Bridgewater area since 1994, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Better Ways To Use Microsoft Excel

There is no denying that, of all the application suites in the world, Microsoft Office is the most famous and most popular. Regardless of their size, businesses rely on these programs in order to function--so much so, that a working knowledge of Microsoft Office is often a prerequisite for employment. However, despite so many people using these programs on such a regular basis, few understand their full capabilities. Take, for example, Excel, Microsoft’s spreadsheet program.

There are plenty of formulas that you can use to enhance your use of your spreadsheet. For starters, let’s review where these formulas should go, and how they should be formatted.

Using Formulas
Microsoft has made using formulas in Excel relatively painless. The process that follows identifies the individual pieces of an Excel formula and how a user can create essentially any formula they need.

Formula Bar in Excel

  1. First, to notify Excel that you will be inputting a formula, the first character that you type into the formula bar should be an equals sign (=).
  2. Then you need to identify the proper action command that will inform the rest of your formula. The formula tab can be referenced to find the correct action command.
  3. Once you’ve done so, identify the letter and number for each cell the action command should apply to inside the parenthesis.
  4. Finally, press the Enter key. If your formula is correct, your data will automatically calculate and populate in the spreadsheet.

Of course, knowing how to use formulas only comes into play when you have formulas to use.
Let’s go over some useful formulas to have up your sleeve as you use Excel.

Total to Find a Sum
This action will add up all the cells in a given series. Including a colon in the equation tells Excel to include all the cells between the two in its calculation.

If you select two cells in the same column, Excel will automatically include any cells between them. As a result, this equation would give the total of all numbers in rows 1 through 12 of column A.

Count Characters in a Cell
Entering a specific cell into this formula will give you the total number of all letters, numbers, and other characters that are entered into the cell in question. This comes in handy when trying to complete a task with strict character limits, like creating content for Twitter. You can use this formula to ensure that your posts don’t exceed the 140 character limit Twitter enforces.

Calculating Percentages
This function gives you a quick percentage calculation based on your selected cells.

  1. FindingExcelPercentage1
  2. FindingExcelPercentage2
  3. FindingExcelPercentage3

Excel also offers a few other useful utilities to make using it easier.

Freeze Panes
Freezing panes keep columns or headers from moving offscreen as you scroll through your spreadsheet, which comes in handy when working with a larger document.

Freeze Pane

Remove Duplicates
If you have a row, column, or even a cell that redundantly repeats (and therefore adds confusion to your spreadsheet) this feature makes it easy to eliminate the extra copies. This could be useful when trying to merge mailing lists that have contacts that overlap.

Remove Duplicates

Excel is designed to enable the work that can be done in a spreadsheet to be as comprehensive as possible, with shortcuts and functions to help conserve time and your team’s energy. This has just been a brief sample of how Excel can help make your business more efficient. For more tips and tricks, keep checking back to Eclipse Integrated Systems’s blog!



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Saturday, 18 November 2017

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Technology Cloud Privacy Best Practices Hackers Software Google Business Computing Malware Microsoft Internet Windows 10 Computer Hosted Solutions Innovation Backup Business Management Business Productivity User Tips Network Security Smartphone Windows Disaster Recovery Productivity Hardware Email Small Business Business Continuity Mobile Devices Managed IT Services IT Support VoIP Virtualization Efficiency Apps Law Enforcement Cybersecurity Quick Tips communications Chrome Telephone Systems Miscellaneous Ransomware Money Android Operating System Mobility Cybercrime Microsoft Office Wireless IT Services Workplace Tips Social Browser Government Mobile Device Management Health Cloud Computing Information Technology Passwords Data Backup Unsupported Software Google Drive Outsourced IT Saving Money Application Communication Office 365 Password Data Recovery Best Practice BDR Hacking Risk Management Shortcut Gadgets Save Money App Work/Life Balance Office tips Social Media Wi-Fi USB Managed Service Provider Data Security Upgrade Holiday Data Management Politics Facebook Managed IT Server Current Events Computers Smartphones Internet Exlporer Windows 10 Streaming Media Data Storage Bandwidth User Error Vulnerability Television Samsung Identity Theft Encryption VPN Telephony Humor Managed IT Services Remote Computing Users Audit Employer-Employee Relationship iPhone Meetings Phishing Computer Care Artificial Intelligence Hosted Solution DDoS Mobile Computing Alert Search Antivirus The Internet of Things Google Docs Office Flexibility Cleaning History End of Support Private Cloud Sports Cost Management Battery Recovery Save Time HaaS Going Green Update Automation Apple Personal Information Spam Collaboration Automobile Transportation WiFi Proactive IT Keyboard Laptop Running Cable Tablets Legislation Wireless Technology SharePoint Vendor Management Black Market Social Engineering Robot Upgrades WIndows Server 2008 Analytics Touchpad NFL OneNote PDF Screen Mirroring Consultant Patch Management Big Data iOS Word Hiring/Firing Teamwork Training Worker Commute Instant Messaging Books Text Messaging Touchscreen Outlook Windows Ink Uninterrupted Power Supply Benefits Operating Sysytem Settings Budget Company Culture Cast Managing Stress Electronic Medical Records Excel Computer Fan Google Maps Internet of Things Smart Technology Video Games Avoiding Downtime Chromecast BYOD Emails Sync Data Loss Legal Trending Lithium-ion battery Webinar Distributed Denial of Service Bluetooth Virtual Reality Network HBO Entertainment Marketing Router Data storage IT solutions Adobe Nanotechnology Microsoft Excel Fax Server Scam Education Scalability IT Support Administrator Mobile Device Data Protection Windows 10s Applications Root Cause Analysis File Sharing Employer Employee Relationship How To Gmail Access IT Management Experience Data Wearable Technology Solid State Drive Licensing Augmented Reality Storage Computer Accessories Point of Sale Advertising Commerce SaaS IT Solutions Phone System Tech Support Hacker Hard Disk Drive Travel Reputation eWaste Cortana Files Unified Threat Management Music CrashOverride Comparison Relocation Specifications Sales Cache Retail Safety WannaCry Remote Monitoring Emergency Monitors Disaster Worker

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *

      Latest News

      Eclipse Integrated Systems launches new website!

      Eclipse Integrated Systems is proud to announce the launch of our new website at The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our services for prospective clients.

      Read more ...

      Account login