croom new

Tip of the Week: Get Paid Faster with These Invoicing Tips

Tip of the Week: Get Paid Faster with These Invoicing Tips

What’s the point of doing business if you aren’t making money? Processing payments is one of the most critical parts of running a business. To make this easier and more efficient for your company, we recommend working with more effective invoices. This week, we’ll discuss how you can make your invoices more valuable.

Creating Your Invoices
The first step is to have some sort of program to create the invoice document. You have a couple of options, but some of the best are Microsoft Office products like Excel and Word, as well as the applications provided by Google’s G-Suite. Once you’ve decided which one you prefer, you can start building your invoice. Be sure to include the following information on the invoice:

  • Description: You should make it very clear what the invoice is actually billing. This is to make sure that there are no miscommunications between your company and the one you’re billing. There also needs to be information on how much time was spent on the actual rendering of the service. If the customer understands what exactly they are being billed for, there will be less pushback.
  • Discount Details: In case you’re offering discounts, you should make them evident on the invoice so that consumers clearly know whether or not they are currently being used for the service rendered. This is especially true for ensuring that you’re not confusing customers. The last thing they want is to be surprised when an offer is suddenly unavailable in the future.
  • Schedules and Policies: You may have had a deadline for the service rendered to your customers, so it’s only natural that you hold your customers accountable to a deadline for payment. It’s important to place emphasis on consistency for payments made to your organization. An invoice should also include a comprehensive look at any company policies regarding discounts, late payments, fines, and due dates so your customers have no valid excuse for non-payment.

This isn’t all of the important information that you should consider for your invoices, but it’s a good start. Each of these are important enough to outline separately on your invoices, so take some time to fill in all of that blank space with information that you want your customers to be aware of. You can even add in personalized touches depending on who the client is, as well as outline ways that the client can best take advantage of further services that you offer.

Everyone likes to hear “Thank you,” so you can also use this opportunity as a way to thank the client for their continued patronage. This kind of friendly gesture helps you build rapport with your clients and expedite the payment process.

When and How to Distribute Invoices
Unless you want each payment to be late, you’ll want to put some serious thought into how you distribute your invoices, as well as how they look. You should always send them adequately ahead of time so that your clients have enough time to respond to them. There’s no doubt that you’ll have a client who has unpaid invoices that last for much longer than you’d prefer. In fact, it’s estimated that unpaid invoices for small businesses total over $800 billion. If you distribute your invoices in a timely manner, you minimize the risk of them being ignored or not returned in a timely manner.

Technology tools are a major benefit to this end. By providing digital invoices, you can increase the odds of a client or customer seeing your invoices. Eclipse Integrated Systems can help your business implement technology solutions to expedite the sending and processing of invoices. To learn more, reach out to us at 800-340-0505.

High-End Tech Suggestions for the Small Business
Gmail and the G Suite Get Overhauled with A.I.
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Wednesday, July 18 2018

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Privacy Cloud Business Computing Hackers Network Security Google Business Management Internet Software Malware Microsoft Computer Innovation Backup Windows 10 Hosted Solutions User Tips Productivity Productivity Business Tech Term Apps Cybersecurity Email Windows Mobile Devices Cybercrime Smartphone Efficiency Hardware Managed IT Services Operating System Small Business Virtualization Browser Law Enforcement Internet of Things communications Smartphones VoIP Saving Money Disaster Recovery Android IT Support Ransomware Data Recovery Data Security Data Backup Collaboration Business Continuity Mobility Miscellaneous Passwords IT Support Holiday Chrome Workplace Tips Server Office 365 Phishing Wireless Quick Tips Microsoft Office Money Mobile Device Management Telephone Systems Communication Unsupported Software Network Vulnerability Social Data Risk Management Wi-Fi Gadgets Application Health Outsourced IT Information Technology App Update BDR Cost Management Cloud Computing Employer-Employee Relationship Social Media Government Password Best Practice IT Services Google Drive Shortcut Sports Work/Life Balance Streaming Media Patch Management Facebook User Error Current Events Office tips Two-factor Authentication USB Managed IT Artificial Intelligence Antivirus Alert Users Computers Spam Upgrade Identity Theft Hacking Managed Service Provider Politics Windows 10 Data Management Save Money Remote Computing Data Storage Samsung OneNote Cleaning Private Cloud Bandwidth Recovery Data Protection Maintenance iPhone Managing Stress HaaS Managed IT Services Automation Television Gmail Automobile Tech Support Personal Information Audit Company Culture Transportation Save Time Excel Networking Internet Exlporer Legal Wireless Technology Devices Search Commerce The Internet of Things Computer Care Hosted Solution Cortana Meetings Going Green Proactive IT Flexibility Apple Encryption VPN Router Mobile Security Social Engineering Google Docs Blockchain eWaste Telephony Humor Wireless Charging History Fraud End of Support Battery Mobile Computing DDoS Office WiFi Adobe Microsoft Word Instant Messaging Business Intelligence Running Cable Comparison Experience Identity Connectivity Access Microsoft Excel Identities Text Messaging Websites Amazon SharePoint IT solutions Uninterrupted Power Supply Operating Sysytem Data Breach How To Scam Nanotechnology Budget Word Edge Point of Sale Hybrid Cloud Bluetooth Consultant Distributed Denial of Service Credit Cards Value Applications Unified Communications Mobile Device Screen Mirroring Specifications Phone System Data Privacy Hiring/Firing iOS Downloads Marketing Training File Sharing Language Data Theft Virtual Assistant Windows 10s Avoiding Downtime Outlook Evernote Employer Employee Relationship Root Cause Analysis Chromecast Windows Ink Ciminal Advertising Managed IT Service Fax Server Touchscreen IT Management Video Games Files Licensing Device Security RAM Cast Sales Music Hard Drive Benefits Reputation Trends Settings Storage Computing Teamwork Solid State Drive Internet Explorer Computer Accessories Augmented Reality Google Maps Project Management Cables Electronic Medical Records Laptop IT Solutions FAQ Travel Virtual Reality Microsoft Teams SaaS BYOD Retail Analytics Chromebook Smart Technology Computer Fan Black Market A.I. Wearable Technology Robot Entertainment App store Hacker Hard Disk Drive Sync Workers Threat Data Loss IT budget Virus Voice over Internet Protocol Safety Emails Touchpad Charger Trending Tablets Spyware Education G Suite Unified Threat Management Data storage Conferencing Big Data Printing WannaCry Updates Movies Lithium-ion battery Legislation Keyboard PowerPoint Vendor Management Administrator PDF Worker Commute Proactive Information Webinar WIndows Server 2008 Scalability NFL Bring Your Own Device Upgrades HBO Gifts Books Google Assistant Relocation Worker Twitter Plug-In Cache Remote Monitoring and Management Disaster Remote Monitoring CrashOverride Emergency Monitors

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *

      Latest News

      Eclipse Integrated Systems launches new website!

      Eclipse Integrated Systems is proud to announce the launch of our new website at www.eisystems.com. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our services for prospective clients.

      Read more ...

      Account login