croom new

Eclipse Integrated Systems Blog

Tip of the Week: Get Paid Faster with These Invoicing Tips

Tip of the Week: Get Paid Faster with These Invoicing Tips

What’s the point of doing business if you aren’t making money? Processing payments is one of the most critical parts of running a business. To make this easier and more efficient for your company, we recommend working with more effective invoices. This week, we’ll discuss how you can make your invoices more valuable.

Creating Your Invoices
The first step is to have some sort of program to create the invoice document. You have a couple of options, but some of the best are Microsoft Office products like Excel and Word, as well as the applications provided by Google’s G-Suite. Once you’ve decided which one you prefer, you can start building your invoice. Be sure to include the following information on the invoice:

  • Description: You should make it very clear what the invoice is actually billing. This is to make sure that there are no miscommunications between your company and the one you’re billing. There also needs to be information on how much time was spent on the actual rendering of the service. If the customer understands what exactly they are being billed for, there will be less pushback.
  • Discount Details: In case you’re offering discounts, you should make them evident on the invoice so that consumers clearly know whether or not they are currently being used for the service rendered. This is especially true for ensuring that you’re not confusing customers. The last thing they want is to be surprised when an offer is suddenly unavailable in the future.
  • Schedules and Policies: You may have had a deadline for the service rendered to your customers, so it’s only natural that you hold your customers accountable to a deadline for payment. It’s important to place emphasis on consistency for payments made to your organization. An invoice should also include a comprehensive look at any company policies regarding discounts, late payments, fines, and due dates so your customers have no valid excuse for non-payment.

This isn’t all of the important information that you should consider for your invoices, but it’s a good start. Each of these are important enough to outline separately on your invoices, so take some time to fill in all of that blank space with information that you want your customers to be aware of. You can even add in personalized touches depending on who the client is, as well as outline ways that the client can best take advantage of further services that you offer.

Everyone likes to hear “Thank you,” so you can also use this opportunity as a way to thank the client for their continued patronage. This kind of friendly gesture helps you build rapport with your clients and expedite the payment process.

When and How to Distribute Invoices
Unless you want each payment to be late, you’ll want to put some serious thought into how you distribute your invoices, as well as how they look. You should always send them adequately ahead of time so that your clients have enough time to respond to them. There’s no doubt that you’ll have a client who has unpaid invoices that last for much longer than you’d prefer. In fact, it’s estimated that unpaid invoices for small businesses total over $800 billion. If you distribute your invoices in a timely manner, you minimize the risk of them being ignored or not returned in a timely manner.

Technology tools are a major benefit to this end. By providing digital invoices, you can increase the odds of a client or customer seeing your invoices. Eclipse Integrated Systems can help your business implement technology solutions to expedite the sending and processing of invoices. To learn more, reach out to us at 800-340-0505.

High-End Tech Suggestions for the Small Business
Gmail and the G Suite Get Overhauled with A.I.
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Sunday, February 24 2019

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Privacy Business Computing Cloud Network Security Google Hackers User Tips Internet Productivity Malware Software Business Management Microsoft Innovation Efficiency Tech Term Hosted Solutions Computer Backup Windows 10 Business Browser Email Smartphones Cybersecurity Apps Mobile Devices Managed IT Services Hardware Productivity Data Recovery Saving Money Smartphone Internet of Things Data Backup Communication Collaboration Windows Passwords Small Business communications Android VoIP Cybercrime Virtualization Data Security Holiday Business Continuity Wireless Ransomware Operating System Disaster Recovery Data Microsoft Office Network Mobility Mobile Device IT Support Law Enforcement Workplace Tips Office 365 Users Windows 10 IT Services IT Support Cloud Computing Miscellaneous Gadgets BDR Quick Tips Chrome Money Social Media Mobile Device Management Telephone Systems Server Update Outsourced IT Password Wi-Fi Phishing Google Drive Social Cost Management Employer-Employee Relationship Government Unsupported Software Vulnerability Application App Information Technology Facebook Upgrade Best Practice Risk Management Health Artificial Intelligence Antivirus Save Money Networking Sports Spam Identity Theft Information Managed Service Provider Proactive IT Automation Politics Shortcut Blockchain Alert Work/Life Balance Computers Patch Management Managed IT Services Streaming Media Managed IT Current Events Bandwidth Office tips Hacking User Error USB Marketing Two-factor Authentication Personal Information Data Management Remote Monitoring and Management SaaS Commerce Social Engineering Telephony Humor Legal Storage Access Control Excel Computer Care Analytics Medical IT Search Remote Computing G Suite Mobile Security BYOD Devices Flexibility Cortana Recovery Meetings Managed Service Encryption Business Intelligence Office Router Going Green History Gmail Apple Connectivity Tech Support Google Docs Cleaning End of Support Battery Wireless Charging Samsung OneNote Compliance Instant Messaging Transportation Fraud eWaste Private Cloud Data Storage WiFi Internet Exlporer Mobile Computing DDoS Wireless Technology The Internet of Things Training Touchscreen iPhone Managing Stress Hosted Solution Data Protection HaaS Word Audit Applications Maintenance Save Time Automobile Outlook Company Culture Television VPN App store Reputation Cast Administrator Sales A.I. Profitability Smart Technology Computer Fan Licensing Fax Server Device Security Threat Hacker Hard Disk Drive Virus Voice over Internet Protocol Google Maps Teamwork Project Management Printing E-Commerce Safety Emails Virtual Reality IT Solutions FAQ Wearables Analysis Unified Threat Management Black Market Access Retail Movies Eliminating Downtime WannaCry Entertainment Uninterrupted Power Supply Travel Operating Sysytem Budget PowerPoint Authentication Keyboard Sync Workers Proactive Big Data Data Loss IT budget Google Assistant Payment GDPR Webinar Education Charger Wearable Technology Bring Your Own Device Vendor Management Identity Upgrades Conferencing Wireless Internet Tablets Avoiding Downtime Spyware Scalability Chromecast Legislation Authorization PDF Worker Commute Updates Websites Amazon Books Files Value Vulnerabilities Dark Web IT solutions WIndows Server 2008 Hybrid Cloud Data Privacy Consultant HBO Gifts Unified Communications Help Desk Scam Nanotechnology Experience NFL How To Comparison Downloads Hiring/Firing iOS Text Messaging Adobe Laptop Microsoft Word Data Theft Virtual Assistant Microsoft Excel Identities Cryptocurrency Error Windows 10s Point of Sale Data Breach Running Cable Managed IT Service Hard Drive Robot Credit Cards RAM Certification Employer Employee Relationship Root Cause Analysis Phone System SharePoint Edge Plug-In Screen Mirroring Specifications Trends Troubleshooting Benefits Bluetooth Touchpad Distributed Denial of Service Computing Video Games Trending File Sharing Language Internet Explorer Microsoft Office 365 Solid State Drive Advertising Data storage Evernote Cables Settings Windows Ink Ciminal Chromebook Healthcare Reporting Electronic Medical Records Lithium-ion battery IT Management Microsoft Teams Security Cameras Computer Accessories Augmented Reality Music Cache Remote Monitoring Emergency CrashOverride Monitors Relocation Printers Twitter Worker Regulation Disaster Paperless Office

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *

      Latest News

      Eclipse Integrated Systems launches new website!

      Eclipse Integrated Systems is proud to announce the launch of our new website at www.eisystems.com. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our services for prospective clients.

      Read more ...

      Account login