croom new

Tip of the Week: How to Use PowerPoint More Efficiently

Tip of the Week: How to Use PowerPoint More Efficiently

When there is a need to create a presentation, one solution is common enough that its name has become synonymous with the presentation itself: PowerPoint. Not only does this Microsoft Office staple have plenty of features for a user to leverage, it also provides a considerable amount of shortcuts and time-saving tricks. This week’s tip will dive into some of these tricks.

Changing Your Object Defaults
PowerPoint offers a lot of ways to personalize the aesthetic of your presentation, which can help you create a recognizable, identifiable appearance for your company and its brand. However, if you have to reformat every object you create in your presentation, it will be easy to become overwhelmed and frustrated. The easiest way to simplify and streamline this task is to tweak your object default settings.

For instance, let’s say you wanted to reconfigure the text boxes to match your company’s branding a little better. Your first step would be to create a text box and edit it to match the formatting that you want the rest to mimic. Once you’ve done so, right-click on the text box and select Set as Default Text Box from the menu that pops up. After this process is completed, the rest of the text boxes you add to that particular presentation will feature your revised formatting.

Finding an Object
By the time your presentation starts to take shape, chances are good that you’ll have quite a few objects to contend with - enough to make finding a particular one difficult. This is especially true when objects have been grouped together. However, there is a simple means to cycle quickly through these objects until you find the one you’re looking for.

All you have to do is press Tab. This will select each element on the page in sequence, even those that have been grouped together. As a result, you have a simple means of getting at objects that may not be easily accessible otherwise.

Leverage Templates
As a way to save a user time and effort, PowerPoint includes the capability to apply a template to a presentation, greatly reducing or eliminating the time it takes to format the presentation’s appearance. This is exceptionally useful if a presentation needs to be ready sooner than later, and gives it a clean appearance.

However, there are a few potential issues with this approach. The presentation most likely won’t match your company’s branding, lessening your ability to associate its impact with your business. Secondly, a sharp-eyed prospect may be able to spot a pre-built template from Microsoft, diminishing how impressive they find your presentation and the information it offers.

A relatively easy fix is to take the time and create a customized template that matches your branding, although this will take a considerable amount of time to accomplish. If you can spare the time, it may not be a bad idea to create a template that you can use in the future and save time later. If not, focus on using the generic template to deliver the best, most informative presentation that you can. The advice and knowledge you’re sharing is the more important consideration, so if you can present it with passion, your audience shouldn’t mind a generic appearance too much.

What have you used PowerPoint to discuss in the past? Did you find a certain approach to be effective for you? Let us know in the comments, once you’ve subscribed to this blog!

How Sports Have Gotten Smarter
There’s a New Internet Explorer Zero-Day Threat in...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Thursday, October 18 2018

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Technology Best Practices Privacy Cloud Business Computing Network Security Google Hackers Internet Malware Software Business Management Microsoft User Tips Hosted Solutions Productivity Tech Term Innovation Computer Efficiency Backup Windows 10 Cybersecurity Browser Productivity Business Apps Email Windows Mobile Devices Managed IT Services Saving Money Smartphones Small Business VoIP Hardware Communication Cybercrime Virtualization Smartphone Passwords Disaster Recovery Workplace Tips communications Data Recovery Android Law Enforcement Operating System Data Backup Collaboration Internet of Things Ransomware IT Support Business Continuity Microsoft Office Data Security Miscellaneous Wireless Server Quick Tips Update Holiday Phishing Cloud Computing Money Gadgets Users Mobility Social Media Network Mobile Device Management Telephone Systems Data Chrome IT Support Office 365 BDR App Information Technology Outsourced IT Risk Management IT Services Password Best Practice Windows 10 Cost Management Employer-Employee Relationship Google Drive Government Vulnerability Unsupported Software Wi-Fi Social Mobile Device Health Application Streaming Media Managed IT Bandwidth Alert Patch Management Identity Theft User Error Computers Politics Upgrade Spam Two-factor Authentication Hacking Data Management Managed Service Provider Work/Life Balance Save Money Facebook Sports Shortcut Office tips Current Events Proactive IT USB Artificial Intelligence Antivirus Blockchain Automation Managed IT Services Business Intelligence Audit Analytics Data Storage Search Save Time Transportation Company Culture Flexibility Data Protection Internet Exlporer Maintenance Marketing Wireless Technology The Internet of Things Television SaaS Compliance Commerce Router Hosted Solution Computer Care Encryption Outlook History End of Support Battery Storage VPN Excel Networking Social Engineering Private Cloud Telephony Humor Devices Office Meetings HaaS Cortana Remote Computing Going Green iPhone Managing Stress Cleaning Samsung OneNote Apple Recovery Automobile Personal Information eWaste Mobile Security WiFi Google Docs Mobile Computing DDoS Information Wireless Charging Fraud Gmail Legal Tech Support Touchscreen Adobe Microsoft Word Files Benefits Comparison SharePoint Identity Managed Service Virtual Reality Connectivity Solid State Drive Authorization Entertainment Microsoft Excel Identities Bluetooth Distributed Denial of Service Websites Amazon Settings Black Market Data Breach Word Edge Computer Accessories Hybrid Cloud Augmented Reality Credit Cards Laptop Electronic Medical Records Value Dark Web Applications Smart Technology Unified Communications Computer Fan Big Data Screen Mirroring Specifications Data Privacy Education Hacker Downloads Hard Disk Drive File Sharing Language Fax Server Robot Data Theft Virtual Assistant Evernote PDF Worker Commute Windows Ink Ciminal Managed IT Service Scalability IT Management Touchpad Safety Emails Error Licensing Device Security Trending RAM WannaCry Books Cast Sales Teamwork Data storage Hard Drive Unified Threat Management Keyboard Trends Troubleshooting Experience Lithium-ion battery Computing Plug-In Instant Messaging Internet Explorer Webinar Microsoft Office 365 Text Messaging Google Maps Project Management Administrator Vendor Management Cables How To IT Solutions FAQ Travel Wearable Technology Microsoft Teams BYOD Retail Chromebook Upgrades Reporting Point of Sale A.I. Phone System App store Remote Monitoring and Management Sync Workers Threat IT solutions Access Control Data Loss IT budget Access Virus Voice over Internet Protocol Charger Uninterrupted Power Supply Operating Sysytem Tablets Spyware Budget Scam G Suite Nanotechnology Video Games Conferencing Printing Consultant Medical IT Advertising Updates Hiring/Firing Movies iOS Music Legislation Analysis Avoiding Downtime PowerPoint Windows 10s Authentication Proactive Training Reputation WIndows Server 2008 NFL Chromecast Running Cable Employer Employee Relationship Bring Your Own Device Root Cause Analysis HBO Gifts Google Assistant GDPR Disaster Printers Cache Twitter Regulation Remote Monitoring Relocation CrashOverride Emergency Monitors Worker

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *

      Latest News

      Eclipse Integrated Systems launches new website!

      Eclipse Integrated Systems is proud to announce the launch of our new website at The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our services for prospective clients.

      Read more ...

      Account login