croom new

Eclipse Integrated Systems Blog

Tip of the Week: Outlook’s Tools

Tip of the Week: Outlook’s Tools

Email is commonplace in offices all over the world, but it can be difficult to keep all of the information sent your way organized. Users of Microsoft Outlook 2016 will find that the program has many tools to take advantage of for improved communications and organization. This week’s tip will explore some of them.

Search Folders
Anyone who works in an office surely receives more messages than they can possibly handle all at once. Of course, there are also many emails that you can’t miss out on, as your daily work duties depend on them being read and acknowledged. Outlook 2016 provides a way to make sure important emails aren’t forgotten with its Search Folder function.

Search Folders are an easy way to automate your inbox organization. There are options to sort by conversations with specific people, mail that’s been flagged for follow-up, or messages that contain specific words into their own folders. This helps you customize the way you view your inbox, minimizing the number of messages you have to sift through to find what you’re looking for. You can further customize the search criteria by right-clicking on Search Folders in the side panel and select New Search Folder. You can then assign options as you see fit.

Peeks
In the bottom-left corner of your Outlook window, you will see five small icons. These icons are Peeks. They prevent you from flipping between applications to keep yourself on track. The first one is your mailbox, which is what you’ll see when you first open Outlook. The others will give more utility to your Outlook inbox. For example, you can connect your mail to your Microsoft Calendar, as well as your Contacts and To-Do List for your Tasks. Outlook takes this functionality one step further by giving you the ability to click-and-drag specific emails over these icons. You can drag an email over the People icon to create a contact, and you can drag an actionable email over to your Task button to create an event. These tasks can be seen in your View tab, as well as on your Daily Task List on your calendar.

Delete Unneeded Addresses from Auto-Complete
Auto-Complete can save you countless moments throughout the workday, but only if the email address is readily available. Unneeded addresses can add up over time, and if you don’t take time to delete them once in a while, they can make it difficult to find the right addresses. If you have addresses that you don’t want to be there anymore, just start typing a name and click on the x that appears next to it. This removes the name.

If you want to turn off Auto-Complete in general, you can do so by navigating to File > Options > Mail > Send messages. You can wipe the list by clicking on the Empty Auto-Complete, or disable it by unchecking the Use Auto-Complete option.

How can your business use these Outlook features to improve operations? Find out by contacting Eclipse Integrated Systems at 800-340-0505.

How the Internet of Things Helps B2B and B2C Both
Giving Your Employees Too Much Time Can Also Hurt ...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, January 22 2019

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Technology Best Practices Privacy Business Computing Cloud Network Security Internet User Tips Hackers Google Malware Business Management Productivity Software Microsoft Tech Term Innovation Hosted Solutions Efficiency Backup Computer Windows 10 Browser Apps Cybersecurity Email Business Smartphones Mobile Devices Managed IT Services Productivity Windows Saving Money Hardware Communication Data Recovery Data Backup Small Business Internet of Things Smartphone VoIP Collaboration Android Holiday Cybercrime Virtualization Wireless Microsoft Office Ransomware Disaster Recovery Business Continuity Mobility Data Security Passwords Operating System Workplace Tips Law Enforcement Network communications Mobile Device IT Support Users Cloud Computing IT Services Miscellaneous Data IT Support Update BDR Quick Tips Outsourced IT Social Media Password Phishing Money Mobile Device Management Telephone Systems Windows 10 Chrome Wi-Fi Gadgets Server Office 365 Cost Management Employer-Employee Relationship Government Upgrade Best Practice Google Drive Social Facebook Risk Management Vulnerability Unsupported Software Application App Health Information Technology Managed IT Services Computers Two-factor Authentication Managed IT Hacking Networking Identity Theft Politics Data Management Proactive IT Save Money Spam Sports Streaming Media Managed Service Provider Work/Life Balance Information Bandwidth Blockchain User Error Shortcut Current Events Marketing Automation Office tips Patch Management USB Artificial Intelligence Antivirus Alert Internet Exlporer Legal Outlook Training The Internet of Things Touchscreen Analytics Wireless Technology Search Meetings Audit Hosted Solution Storage Going Green Save Time Flexibility Excel Company Culture Apple Router BYOD Encryption Devices VPN SaaS Commerce Cortana eWaste Telephony Humor Remote Monitoring and Management History Social Engineering Computer Care WiFi Access Control End of Support Battery Mobile Computing DDoS Medical IT Remote Computing Mobile Security Private Cloud Recovery Wireless Charging Google Docs HaaS Office iPhone Managing Stress Fraud Data Storage Television Managed Service Business Intelligence Tech Support Cleaning Gmail Connectivity Samsung OneNote Automobile Personal Information Data Protection Word Compliance Applications Maintenance Transportation Data Theft Laptop Virtual Assistant Windows 10s Evernote Downloads File Sharing Language Managed IT Service IT Management Error Employer Employee Relationship Root Cause Analysis Virtual Reality Windows Ink Ciminal Entertainment Cast Sales Hard Drive Benefits Black Market Licensing Device Security Wearable Technology Robot RAM Certification Computing Touchpad Plug-In Solid State Drive Trends Troubleshooting Settings Data storage Cables Electronic Medical Records Big Data IT Solutions FAQ Trending Internet Explorer Microsoft Office 365 Computer Accessories Augmented Reality Education Google Maps Project Management Retail Chromebook Reporting Smart Technology Computer Fan Travel Lithium-ion battery Microsoft Teams Security Cameras App store Hacker Hard Disk Drive Scalability Sync Workers Administrator A.I. Profitability PDF Worker Commute Virus Voice over Internet Protocol Safety Emails Books Charger Threat Data Loss IT budget Unified Threat Management Experience Conferencing Printing WannaCry Instant Messaging Tablets Spyware Running Cable G Suite Wearables Legislation SharePoint Uninterrupted Power Supply Operating Sysytem Analysis Keyboard How To Updates Access Movies Eliminating Downtime Text Messaging Proactive Webinar WIndows Server 2008 Budget PowerPoint Authentication Vendor Management Point of Sale Bluetooth Distributed Denial of Service Upgrades Phone System HBO Gifts Google Assistant GDPR NFL Bring Your Own Device Healthcare Comparison Identity Avoiding Downtime Adobe Microsoft Word Wireless Internet Fax Server Websites Amazon IT solutions Video Games Data Breach Chromecast Authorization Advertising Microsoft Excel Identities Hybrid Cloud Consultant Music Credit Cards Files Value Dark Web Scam Nanotechnology Edge Screen Mirroring Specifications Teamwork Data Privacy Hiring/Firing iOS Reputation Unified Communications Help Desk Worker Printers Twitter Disaster Regulation Cache Relocation Remote Monitoring Emergency CrashOverride Monitors

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *

      Latest News

      Eclipse Integrated Systems launches new website!

      Eclipse Integrated Systems is proud to announce the launch of our new website at www.eisystems.com. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our services for prospective clients.

      Read more ...

      Account login