croom new

Eclipse Integrated Systems Blog

Tip of the Week: Outlook’s Tools

Tip of the Week: Outlook’s Tools

Email is commonplace in offices all over the world, but it can be difficult to keep all of the information sent your way organized. Users of Microsoft Outlook 2016 will find that the program has many tools to take advantage of for improved communications and organization. This week’s tip will explore some of them.

Search Folders
Anyone who works in an office surely receives more messages than they can possibly handle all at once. Of course, there are also many emails that you can’t miss out on, as your daily work duties depend on them being read and acknowledged. Outlook 2016 provides a way to make sure important emails aren’t forgotten with its Search Folder function.

Search Folders are an easy way to automate your inbox organization. There are options to sort by conversations with specific people, mail that’s been flagged for follow-up, or messages that contain specific words into their own folders. This helps you customize the way you view your inbox, minimizing the number of messages you have to sift through to find what you’re looking for. You can further customize the search criteria by right-clicking on Search Folders in the side panel and select New Search Folder. You can then assign options as you see fit.

In the bottom-left corner of your Outlook window, you will see five small icons. These icons are Peeks. They prevent you from flipping between applications to keep yourself on track. The first one is your mailbox, which is what you’ll see when you first open Outlook. The others will give more utility to your Outlook inbox. For example, you can connect your mail to your Microsoft Calendar, as well as your Contacts and To-Do List for your Tasks. Outlook takes this functionality one step further by giving you the ability to click-and-drag specific emails over these icons. You can drag an email over the People icon to create a contact, and you can drag an actionable email over to your Task button to create an event. These tasks can be seen in your View tab, as well as on your Daily Task List on your calendar.

Delete Unneeded Addresses from Auto-Complete
Auto-Complete can save you countless moments throughout the workday, but only if the email address is readily available. Unneeded addresses can add up over time, and if you don’t take time to delete them once in a while, they can make it difficult to find the right addresses. If you have addresses that you don’t want to be there anymore, just start typing a name and click on the x that appears next to it. This removes the name.

If you want to turn off Auto-Complete in general, you can do so by navigating to File > Options > Mail > Send messages. You can wipe the list by clicking on the Empty Auto-Complete, or disable it by unchecking the Use Auto-Complete option.

How can your business use these Outlook features to improve operations? Find out by contacting Eclipse Integrated Systems at 800-340-0505.

How the Internet of Things Helps B2B and B2C Both
Giving Your Employees Too Much Time Can Also Hurt ...


No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, March 19 2019

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Best Practices Technology Privacy Business Computing Cloud Network Security Google Hackers User Tips Internet Productivity Software Malware Microsoft Business Management Innovation Efficiency Tech Term Hosted Solutions Computer Backup Email Windows 10 Business Browser Mobile Devices Cybersecurity Apps Smartphones Communication Managed IT Services Productivity Hardware Small Business Data Internet of Things Smartphone Data Recovery Saving Money Windows Collaboration Data Backup Passwords Holiday Android Cybercrime communications Virtualization VoIP Data Security Business Continuity Mobility Workplace Tips Operating System Law Enforcement Users Windows 10 Microsoft Office Wireless Network Ransomware Disaster Recovery IT Services Mobile Device IT Support Outsourced IT IT Support Chrome Office 365 Cloud Computing Miscellaneous Gadgets Phishing Wi-Fi Server Social Media Update BDR Mobile Device Management Telephone Systems Quick Tips Password Money Google Drive Risk Management Social Facebook Cost Management Application App Health Employer-Employee Relationship Information Technology Government Unsupported Software Vulnerability Upgrade Best Practice Managed IT Services Bandwidth Save Money Sports Managed IT User Error Patch Management Marketing Work/Life Balance Current Events Automation Two-factor Authentication Office tips Spam Personal Information USB Networking Alert Managed Service Provider Artificial Intelligence Antivirus Computers Proactive IT Shortcut Hacking Identity Theft Politics Data Management Blockchain Information Streaming Media Business Intelligence Data Storage Touchscreen Managed Service End of Support Battery Instant Messaging Remote Computing Connectivity Audit Television Word Company Culture Private Cloud Data Protection Save Time Compliance Recovery Applications Maintenance HaaS SaaS Commerce iPhone Managing Stress Outlook Computer Care Gmail Automobile Tech Support Storage Excel Meetings Transportation Devices Legal BYOD Going Green Internet Exlporer Analytics Apple Wireless Technology Cortana Remote Monitoring and Management Search The Internet of Things Office Hosted Solution Access Control eWaste Samsung G Suite OneNote Flexibility Cleaning Medical IT WiFi Mobile Security Mobile Computing DDoS Router Google Docs Encryption VPN Wireless Charging Telephony Humor Fraud Training History Social Engineering Employer Employee Relationship Root Cause Analysis Wireless Internet Books Comparison Identity Bluetooth Distributed Denial of Service Adobe Microsoft Word Experience Microsoft Excel Identities Websites Amazon E-Commerce Data Breach Benefits Authorization Uninterrupted Power Supply Operating Sysytem Edge Hybrid Cloud Settings How To Access Credit Cards Value Solid State Drive Dark Web Text Messaging Computer Accessories Unified Communications Augmented Reality Help Desk Budget Screen Mirroring Specifications Electronic Medical Records Data Privacy Point of Sale Time Management Fax Server Phone System File Sharing Language Data Theft Virtual Assistant Payment Evernote Smart Technology Downloads Computer Fan Teamwork Avoiding Downtime Windows Ink Ciminal Managed IT Service IT Management Hacker Hard Disk Drive Error Device Security RAM Certification Video Games Chromecast Cast Sales Safety Hard Drive Emails Advertising Chrome OS Licensing Music Files Computing Unified Threat Management Plug-In Vulnerabilities Trends WannaCry Troubleshooting Google Maps Project Management Cables Reputation Wearable Technology IT Solutions FAQ Keyboard Internet Explorer Microsoft Office 365 Laptop Travel Vendor Management Microsoft Teams Security Cameras Retail Chromebook Webinar Reporting Profitability App store Upgrades Virtual Reality Cryptocurrency Sync Workers A.I. Entertainment Data Loss IT budget Virus Voice over Internet Protocol Black Market Robot Charger Threat Touchpad Tablets Spyware Wearables Conferencing Printing IT solutions Scam Movies Nanotechnology Eliminating Downtime Big Data Trending Legislation Consultant Analysis Education Paperless Office Data storage Updates Proactive Healthcare Running Cable Lithium-ion battery WIndows Server 2008 Hiring/Firing PowerPoint iOS Authentication SharePoint NFL Bring Your Own Device Scalability Administrator HBO Gifts Google Assistant Windows 10s GDPR PDF Worker Commute Windows 7 Relocation Printers Cache Twitter Regulation Remote Monitoring CrashOverride Emergency Monitors Disaster Worker

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *

      Latest News

      Eclipse Integrated Systems launches new website!

      Eclipse Integrated Systems is proud to announce the launch of our new website at The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our services for prospective clients.

      Read more ...

      Account login