croom new

Tip of the Week: Syncing Email Across Multiple Devices

Tip of the Week: Syncing Email Across Multiple Devices

It’s true that email is such a common solution that most people don’t think twice about how it works. However, it’s imperative that you at least understand the concept, as it can provide you with a considerable advantage when it comes time to optimize email access on your mobile devices. First, we’ll discuss the ways in which the two major message exchange protocols differ, and then dig into the specifics of why you should choose one over the other.

The first protocol is called POP, or Post Office Protocol. Your imagination might immediately jump to “snail mail,” a common term for sending messages through the traditional postal service. POP works by downloading messages to your device through your installed email client. These messages are then deleted from the email server. This keeps you from downloading the same messages to your other devices. This means that if you wanted to check your email on a desktop, you would then be unable to see the same message on your smartphone.

This is why the preferred method of handling multi-device email is IMAP, or Internet Message Access Protocol. Compared to the way POP handles your email messages, IMAP actually keeps the messages stored live on the email server rather than downloading them directly to the device. Basically, whenever you perform any action with a message in your inbox, you’re performing that message directly on the mail server. Any email clients that you use will see the changes as they happen. Naturally, this is the best way to experience email, as your messages will always be in sync.

Most modern email solutions allow for IMAP, with some going so far as to default to it. Some of the solutions that support IMAP include Google’s Gmail, Microsoft Outlook, Mozilla’s Thunderbird, with Apple’s iCloud mail defaulting to it. Depending on your business’ communication solutions, you’ll want to work with your service provider to ensure that your email access protocol is right for you.

This is especially important if your business requires the use of multiple devices. For example, most employees have at least a smartphone, but they also might have a laptop or tablet that they use for work purposes. If these devices don’t have unified access to company information, you might encounter miscommunications which result in loss of productivity. Therefore, you should take the time to ensure that your business is using email as effectively as possible.

Does your business need assistance with email or integrating it on your staff’s mobile devices? Eclipse Integrated Systems can help. To learn more, reach out to us at 800-340-0505.

Two-Factor Authentication Frequently Asked Questio...
Credit Card Theft and Identity Theft are Not the S...
 

Comments

No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, October 16 2018

Captcha Image

Mobile? Grab this Article!

Qr Code

Tag Cloud

Tip of the Week Security Technology Best Practices Privacy Cloud Business Computing Network Security Google Hackers Internet Malware Business Management Software User Tips Microsoft Tech Term Hosted Solutions Productivity Computer Innovation Windows 10 Efficiency Backup Browser Cybersecurity Productivity Business Apps Managed IT Services Saving Money Windows Smartphones Email Mobile Devices Cybercrime Virtualization Smartphone VoIP Hardware Communication Small Business Workplace Tips Android communications Operating System Internet of Things Data Backup Law Enforcement Collaboration Data Recovery Passwords Disaster Recovery Business Continuity IT Support Microsoft Office Data Security Miscellaneous Ransomware Money Gadgets IT Support Data Chrome Mobility Users Social Media Phishing Server Mobile Device Management Telephone Systems Update Cloud Computing Office 365 BDR Wireless Quick Tips Holiday Network IT Services Google Drive Mobile Device Social Cost Management Outsourced IT Employer-Employee Relationship Application App Government Information Technology Wi-Fi Health Password Windows 10 Best Practice Unsupported Software Risk Management Vulnerability Two-factor Authentication Save Money Sports Politics Managed IT Services Work/Life Balance Managed IT Automation Facebook Proactive IT Alert Office tips Current Events Blockchain Spam Computers USB Artificial Intelligence Antivirus Hacking Patch Management Managed Service Provider Upgrade Streaming Media Data Management Bandwidth Identity Theft Shortcut User Error Samsung OneNote Television Cleaning Marketing Router Remote Computing Encryption Excel Networking History Storage End of Support Battery Recovery Devices Touchscreen Private Cloud Cortana Audit Company Culture Meetings Gmail Save Time Tech Support Going Green HaaS iPhone Managing Stress SaaS Apple Commerce Transportation Mobile Security Internet Exlporer Automobile Wireless Charging Computer Care Google Docs Information eWaste Wireless Technology Personal Information Fraud The Internet of Things DDoS WiFi Business Intelligence Hosted Solution Data Storage Mobile Computing Legal Analytics Search Data Protection Office Compliance Maintenance VPN Telephony Humor Social Engineering Flexibility IT Management Education Error Windows Ink Big Data Ciminal IT solutions Managed IT Service Scam Fax Server Hard Drive Nanotechnology Licensing Device Security Consultant RAM Cast Sales Uninterrupted Power Supply Operating Sysytem PDF Worker Commute Trends Troubleshooting Access Scalability Hiring/Firing Computing iOS Plug-In IT Solutions FAQ Training Teamwork Internet Explorer Microsoft Office 365 Budget Google Maps Books Project Management Windows 10s Cables Employer Employee Relationship Chromebook Root Cause Analysis Reporting Travel Experience Microsoft Teams BYOD Instant Messaging Retail Avoiding Downtime Text Messaging Sync Workers A.I. How To Benefits App store Remote Monitoring and Management Point of Sale Charger Threat Settings Access Control Chromecast Data Loss IT budget Virus Solid State Drive Wearable Technology Voice over Internet Protocol Computer Accessories Printing Augmented Reality Medical IT Files Tablets Phone System Spyware Electronic Medical Records G Suite Conferencing Updates Movies Legislation Smart Technology Computer Fan Analysis Laptop Advertising WIndows Server 2008 PowerPoint Authentication Video Games Hacker Proactive Hard Disk Drive Google Assistant GDPR NFL Music Safety Emails Bring Your Own Device HBO Gifts Identity WannaCry Managed Service Adobe Microsoft Word Unified Threat Management Robot Reputation Comparison Touchpad Data Breach Connectivity Authorization Microsoft Excel Identities Keyboard Websites Running Cable Amazon Vendor Management SharePoint Value Dark Web Trending Word Edge Webinar Hybrid Cloud Data storage Virtual Reality Credit Cards Bluetooth Data Privacy Distributed Denial of Service Applications Entertainment Upgrades Unified Communications Lithium-ion battery Screen Mirroring Black Market Specifications Outlook Evernote Downloads Administrator File Sharing Language Data Theft Virtual Assistant Twitter Regulation Worker Relocation Cache Disaster Remote Monitoring CrashOverride Emergency Monitors Printers

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *

      Latest News

      Eclipse Integrated Systems launches new website!

      Eclipse Integrated Systems is proud to announce the launch of our new website at www.eisystems.com. The goal of the new website is to make it easier for our existing clients to submit and manage support requests, and provide more information about our services for prospective clients.

      Read more ...

      Account login